Williams County Recorder Mechanics Lien Filing

You can file your mechanic liens in person at the Williams County Recorder’s Office located at:

One Courthouse Square
2nd Floor
Bryan, OH 43506

Phone: 419-636-3259

Hours
Monday – Friday
8:30 a.m. – 4:30 p.m.

Last documents accepted for recording at 4:15 p.m.

It is now possible to electronically record non-conveyance documents. Visit the exchange website here: https://www.exchange.com/UI/ once an account has been created it is then possible to submit non-conveyance documents through this link to the Williams County Recorder’s office for electronic filing.

The Williams County Recorder’s Office does not publicly disclose information on recording backlog. However, note that recorded documents should be processed and returned within three (3) business days.

If your construction project is located in Williams County, then yes, you should file your lien here.

The Williams County Recorder’s page format requirements are as follows:

1. Black or blue ink only.
2. Documents must be legible print size, font no smaller than 10 point.
3. Each additional page must have a one and a half inch (1 to 1/2 inch) top margin.
4. Every page must have a bottom margin of one inch (1 inch).
5. Every page must have side margins of one inch (1 inch).
6. First page must have a three inch (3 inch) top margin.
7. Maximum paper size is eight and one half inches by fourteen inches (8 1/2 by 14).
8. Minimum paper size is eight and one half inches by eleven inches (8 1/2 by 11).
9. No highlighting anywhere in the document.

The Williams County Recorder’s recording requirements are as follows:

1. Anywhere there is a signature on the document there needs to be a corresponding printed or typed name (ORC 317.11).

2. There must be a “Prepared by” statement on the document (ORC 317.11).

3. Be certain that appropriate notary seals are included.

4. Documents must be legible and allow for reproduction or scanning that provides a legible copy (ORC 317.12).

5. Entire document must be in English, or be a certified English translation (ORC 317.113).

6. All conveyances must have the auditor’s stamp prior to recording (ORC 317.22). The conveyance requirements are in ORC 319.202 or you may call the auditor’s office 419-636-5639.

7. Documents must have an appropriate legal description. Some documents require legal descriptions to be approved by the engineer’s office 419-636-2454 prior to recording.

8. Properly reference previously recorded documents when necessary for marginal notations. There is an additional fee for marginal notations.

9. Page Format Requirements (ORC 317.114)

* Black or blue ink only.
* Documents must be legible print size, font no smaller than 10 point.
* Each additional page must have a one and a half inch (1 to 1/2 inch) top margin.
* Every page must have a bottom margin of one inch (1 inch).
* Every page must have side margins of one inch (1 inch).
* First page must have a three inch (3 inch) top margin.
* Maximum paper size is eight and one half inches by fourteen inches (8 1/2 by 14).
* Minimum paper size is eight and one half inches by eleven inches (8 1/2 by 11).
* No highlighting anywhere in the document.

10. Make certain that you have included the appropriate fee. Any page with writing is charged as a separate page.

11. Include a self addressed stamped envelope for return of the document.
12. If you include a toll free number the Recorder’s office may call when there is an easily resolved issue.

A check or money order for the appropriate recording amount must be included; made out to Williams County Recorder’s Office.

The Williams County Recorder’s recording fees are as follows:

Recording Fees:

Basic Recording Fee: $28.00 for the first two pages and $8.00 for each additional page

Effective October 17, 2019, statewide recording fees for most documents will increase by $6.00 due to the enactment of HB 166 state budget legislation. The new recording fee for the first two pages will be $34.00 (previously $28.00). Each additional page remains the same as current law at $8.00.

Non-Standard Documents: $20.00 additional fee
Each Marginal Notation: $4.00 additional fee

Lien Fees

Federal Tax Lien Releases: $3.00
Federal Tax Liens, other Federal Liens: $5.00
Personal Property Tax Lien Releases: $4.00
Personal Property Tax Liens: No Fee

Copy Fees

Certified Copy: $3.00
Self-copies: $0.25 per page
Staff Provided Copies: $2.00 per page
Fax Transmission – local or toll-free: $2.00 per page
Fax Transmission – long distance: $4.00 per page

You can obtain a recorded copy of your lien in person at the Williams County Recorder’s Office located at:

One Courthouse Square
2nd Floor
Bryan, OH 43506

Phone: 419-636-3259

Hours
Monday – Friday
8:30 a.m. – 4:30 p.m.

Anyone who comes to the Recorder’s office may make a copy of a public document for $0.25 per page. The Recorder’s Office staff can provide assistance in locating documents within the office.

If it is necessary to send a written request for a copy the cost will be $2.00 per page. Written requests must include the volume and page of the document. The volume and page can be found online at https://www.uslandrecords.com/uslr/UslrApp/index.jsp

The documents are not viewable, but the owner, type of document, and the description of the property is available to identify each document.

In addition to identifying the document by volume and page, a check or money order for the pages to be copied must be included along with a self addressed stamped envelope. The Recorder’s office is not able to fulfill requests for document copies over the phone or through email.

You can get the property’s legal description from the Williams County Recorder’s Office in person.

You can search Williams County Recorder’s Index online at: https://www.uslandrecords.com/uslr/UslrApp/index.jsp

You can also search for property legal descriptions online with the Williams County Auditor at: https://williamsoh.ddti.net/