Coconino County Recorder Mechanics Lien Filing

The Coconino Recorder’s office that records mechanics liens is located at:

110 E. Cherry Ave.
Flagstaff, AZ 86001

Ph: 928-679-7850
Ph: 800-793-6181

Hours
Monday – Friday
8:00 AM – 5:00 PM

The Coconino County Recorder’s Office does not publicly disclose information regarding recording backlogs.

If the project is located in Coconino county, then yes, you will want to record your lien with the Coconino County, Florida Recorder’s office.

Just like all other counties in Arizona, the Coconino County Recorder’s Office follows the Arizona State law regarding recording requirements. The requirements for filing a mechanics line in Coconino county are as follows:

A. Only an instrument which upon presentation to a county recorder for recordation fails to meet any of the following conditions may be rejected for recordation at the time of presentation for recordation:

1. Each instrument shall have a caption briefly stating the nature of the instrument, such as warranty deed, release of mortgage and like captions. The county recorder shall have no obligation to index any instrument under any subject index category maintained by the county recorder unless that category is included in the caption to the instrument.

2. Each instrument shall be an original or a copy of the original and shall be sufficiently eligible for the recorder to make certified copies from the photographic or micrographic record.

3. Each instrument shall have original signatures except when otherwise provided by law.

4. Each instrument dated and executed on or after January 1, 1991, shall be no larger than eight and one-half inches in width and no longer than fourteen inches and shall have a print size no smaller than ten point type.

B. Each instrument dated and executed on or after January 1, 1991, shall have at least a one-half inch margin across the top, bottom and the left and right sides from the top to the bottom. Any markings, entries or text which are within the one-half inch margin shall be deemed not to impart the notice otherwise imparted by recordation unless such markings, entries or text appear in the reproduction produced under the direction and control of the county recorder. Failure to meet the one-half inch margin requirement of this subsection may affect notice imparted by the document but shall not constitute grounds for rejection for recordation pursuant to subsection A.

C. The first page shall have a top margin of at least two inches which shall be reserved for recording information. The left three and one-half inches of the top margin of the first page or sheet may be used by the public to show the name of the person requesting recording and the name and address to which the document is to be returned following recording. If the first page of the instrument does not comply with the top margin requirements, a separate sheet that meets the requirements and that reflects the title of the document as required by subsection A, paragraph 1 shall be attached to the front of the document by the party requesting recording.

D. Any instrument presented to a county recorder for recordation which modifies in any way the provisions of a previously recorded document must state the date of recordation and the docket and page of the document being modified.

E. Any instrument accepted for recordation is not subject to a later claim of invalidity for failure to comply with the requirements of this section.

Include this information in your lien claim as well:

1. The property’s legal description is required.

2. The name and address of yourself (the claimant), the hiring party, the property owner, and your attorney is required.

3. Provide the lien amount based on the cost of labor and materials for the project.

4. Provide a statement of the contract’s terms.

5. Include the projects completion date. In addition to that, provide the completion of improvements as well.

6. In Arizona, contractors are required to send a 20-day preliminary notice in order to secure their right to file a mechanics lien. Along with the statement for the preliminary notice, you’re also required to attach a return receipt or a proof of mailing to the owner.

7. Get your lien claim signed and notarized.

The margin and page size requirements for the County of Coconino are as follows:

Mechanics liens cannot be printed on paper larger than 8.5 x 14.

The first page of your mechanics lien should include a 2 inch margin at the top with a half-inch (.5) margin on all other sides.

Each page after the first page must include a half-inch (.5) margin on all sides.

Documents must be typed in black ink, and the font size may be no larger than 10 point.

The Coconino County Recorder’s Office accepts the following forms of payment:

-Check
-Cashiers check
-Cash
-Money order
-Credit/debit

Keep in mind that a service fee of $1.50 is applied to all credit transactions.

The Coconino County Recorder’s Office recording fee schedule is as follows:

Recording

It costs $30 to record a mechanics lien in Coconino County.

Copies

Microfiche or imaging copies, per page – $1.00
Government copies – $0.50
Certification, Fax or Email – $3.00
Copies of plat and survey maps – $5.00 per page

To get a recorded copy of your lien in Coconino County, you have 3 options.

You can go into the Coconino County Recorder’s Office in person at:

110 E. Cherry Ave.
Flagstaff, AZ 86001
Ph: 928-679-7850
Ph: 800-793-6181
Hours
Monday – Friday
8:00 AM – 5:00 PM

You can send a request via mail to the same addresses.

Lastly, you can search the Coconino County Official Records database to find a recorded copy of your lien.

http://eaglerecorder.coconino.az.gov/recorder/web/

The property’s legal description can be found in person at the County Recorder’s Office. Alternatively, you can search Coconino County’s public records at this address:

http://eaglerecorder.coconino.az.gov/recorder/web/

In most states, lien rights are granted to contractors who furnished labor and materials for a project but were left unpaid after the project’s completion. However, there are several laws and regulations specific to each state that determine who’s eligible to file and who isn’t. Arizona is no different.

Before you file a mechanics lien in Coconino County, you need to know whether or not you’re eligible to do so. You can find out more concerning Arizona’s Lien Rights on our Arizona Mechanics Lien Resources Page.

Once a Notice of Completion or Cessation has been filed by the property owner, contractors have 60 days to record a mechanics lien. Additionally, contractors have 120 days to file after the completion of the work of improvement.

In Arizona, and in Coconino County, the time to file a mechanics lien is triggered by the completion of improvements, not the last furnishing of labor and/or materials for a project.